RISD AV Copyright Guide

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This guide comprises permissible uses and prohibitions for Audiovisuals, Computer Software, Video Cassettes, and Off-Air Video Taping.

Audiovisuals

The definition of audiovisual refers to presentations completed with the use of instructional media machines.

Permissible uses of audiovisuals shall be as follows:

1.	Creating a slide or overhead transparency from multiple sources as long as creation does not exceed 10% of photographs in one source (book, magazine, filmstrip, etc.) unless the source forbids photographic reproduction.
2.	Creating a single overhead transparency from a single page of "consumable" workbook.
3.	Reproducing selected slides from a series if reproduction does not exceed 10% of total nor "the essence" of the work.
4.	Excerpting sections of a filmstrip or film for a local video tape (for instruction) if excerpting does not exceed 10% of the total work.
5.	Stories of literary excerpts may be narrated on tape and duplicated, as long as similar material is not available for sale.

Prohibitions:

1.	Duplication of audio tapes unless reproduction rights were given at time of purchase.
2.	Reproduction of musical works or conversion to another format (e.g., record to tape).
3.	Reproduction of commercial 'ditto masters", individually or in sets (including multimedia kits) if available for sale separately.
4.	Reproduction of any AV work in its entirety.
5.	Conversion of one media format to another (e.g., film to video tape) unless permission is secured.

In no case shall any district employee use district equipment for duplication which would prevent or circumvent sale of copyrighted material.

Permissible duplication of copyrighted computer software shall be as follows:

1.	District employees will be expected to adhere to the provisions of Public Law 96-517, Section 7 (b) which amends Section 117 of Title 17 of the United States Code to allow for making of a back-up copy of computer programs. This states that "...it is not an infringement for the owner of a copy of a computer program to make or authorize the making of another copy or adaptation of that computer program provided: that such a new copy of adaptation is created as an essential step in the utilization of the computer program in conjunction with a machine that is used in no other manner, or that such a new copy and adaptation is for archival purposes only and that all archival copies are destroyed in the event that continued possession of the computer program should cease to be rightful."
2.	Copyrighted software may be duplicated if the district has secured a licensing agreement for the duplication of such for district authorized instructional use.

Prohibition:

Illegal copies of copyrighted programs may not be made or used on school equipment.

A video cassette is a video tape recording mounted in a cassette.

Permissible use of video cassettes shall be as follows:

1.	Only a legitimate copy of a video cassette may be used.
2.	Attendance must be limited to the teacher and pupils.
3.	The performance must be part of a systematic course of instruction and not for entertainment, recreation, or other outside activities.
4.	The performance must be part of the teaching activities or lesson plans.
5.	The performance must take place in a classroom or similar place devoted to instruction.

Prohibitions:

1.	Duplication and/or transmission of video cassettes is prohibited without a written licensing agreement.
2.	Purchased or rented video cassettes labeled "Home Use Only" can only be used in face-to-face instruction in the classroom. They may not be used for school assemblies, entertainment or enrichment unless a public performance license is obtained.

Permissible use of off-air video taping:

1.	"Fair Use" of off-air taping was developed to apply only to educational institutions for recording television programs transmitted by television stations for reception by the general public.
2.	A broadcast program may be recorded off-air and retained by a non-profit educational institution for a period not to exceed the first forty-five (45) consecutive calendar days after date of recording. Upon completion of such retention period, all off-air recordings must be erased or destroyed.
3.	Off-air recordings may be used once by individual teachers in the course of relevant teaching activities, and repeated once only when instructional reinforcement is necessary, in classrooms and similar places devoted to instruction within a single building, during the first ten (10) consecutive school days in the forty-five (45) calendar day retention period.
4.	Off-air recordings may be made only at the request of and used by an individual teacher. more copyright links copyright FAQ